1.1 Name and Date
This Association, established on 6th September 2006, named as the Australia and New Zealand Business Association in India ANZBAI (New Delhi), shall with effect from 14 December 2012 be named and shall be known as the Australia New Zealand India Business Association ANZIBA (New Delhi), hereinafter referred to as the Association.
The Association shall operate as a not for profit business organization.
The Association shall have its office in New Delhi.
1.4 Affiliation With Like Associations
The association may be affiliated with Australian, New Zealand and other Business Associations in India.
The purpose of the Association is to increase business opportunities between Australia New Zealand (ANZ) and India
The objectives for which the Association is established are:
- to provide a forum for companies, organisations and individuals with active business interests between Australia, New Zealand and India to exchange views, experiences and extend contacts
- to provide a conduit for informing the Indian, Australian and New Zealand Governments of the views and interests of its members and for the Indian, Australian and New Zealand Governments to inform members of their views and interests
The number of members of the Association shall be unlimited
There shall be 5 categories of membership, namely:
- Large Corporate
ANZ organizations, their Indian subsidiaries, and Indian or other organizations with annual turnover greater than 100 Crores that comply with the objectives of ANZIBA. Large Corporate Members are entitled to register up to 4 of their employees as Members of the Association. Each Large Corporate Member is entitled to one vote.
ANZ organizations, their Indian subsidiaries, and Indian or other organizations with annual turnover greater than 20 Crores and less than 100 Crores that comply with the objectives of ANZIBA. medium Corporate Members are entitled to register up to 3 of their employees as Members of the Association. Each Medium Corporate Member is entitled to one vote.
ANZ organizations, their Indian subsidiaries, and Indian or other organizations with annual turnover less than 20 Crores that comply with the objectives of ANZIBA. Small Corporate Members are entitled to register up to 2 of their employees as Members of the Association. Each Small Corporate Member is entitled to one vote.
An Australian or New Zealand citizen working or living in India or a local employee of an ANZ organization or Government Agency (or their representative) in India. An Individual Member is entitled to one vote.
Membership conferred by the Management Committee upon Members who are deemed to have provided outstanding contributions to the Association. Honorary Members shall not be required to pay the Annual Membership Fee but shall not have the right to vote
The benefits of each membership category shall be as determined and published by the Management Committee from time to time.
- Every applicant for any category of membership shall apply in such form and manner as prescribed by the Management Committee from time to time.
- Membership applications shall be considered by the Management Committee based on the categories set out in Clause 4.2
- The Management Committee may in its absolute discretion and without being required to assign any reason reject any application for admission to the Association
- Upon acceptance or rejection the Management Committee shall forthwith give the applicant notice in writing of such acceptance or rejection. If an applicant is rejected the Management Committee shall return the application fee to the applicant with the notice of rejection.
4.5 Appeal Against Rejection of Membership
- An applicant whose application is rejected may, within 1 month of receiving written notice as provided for in Clause 4.4 lodge with the Management Committee written notice of their intention to appeal against the decision of the Management Committee.
- Upon receipt of notice of intention to appeal against rejection of membership the Management Committee shall determine the appeal at the next Management Committee meeting.
- The appeal shall be determined by the vote of the Management Committee members.
4.6 Membership Fees
- Annual Membership Fees shall be nominated by the Management Committee for determination every year at the Annual General Meeting.
- Membership shall become effective from the date of approval by the Management Committee with membership fee payment within 60 days.
- Membership term shall be on a calendar basis.
- A new Member joining the Association between January and 30 June shall pay the full Annual Membership Fee.
- New members joining after 30 June shall pay half of the Annual Membership Fee.
- All memberships expire on 31 December each year.
4.7 Cessation of Membership
A Member of the Association shall cease to be a Member when:
- the Member requests cancellation in writing; or
- the Member ceases to be eligible for admission in the category of membership in which the Member was admitted; or
- he Member has, in the opinion of the Committee, damaged the reputation or integrity of the Association; or
- the Member’s Membership Fee remains unpaid after 60 days of its being due for payment.
- A ceasing Member shall not be entitled to a refund of membership fees or any part thereof.
5. Management Committee
The Association shall have a Management Committee comprising at least 8 and not more than 14 Members who shall manage the activities of the Association and promote its objectives. All Management Committee Members have the right to vote:
The following Management Committee Members together shall form the Executive:
Chairman - shall preside over all General Meetings.
Secretary - shall organize the Management Committee meetings, keep minutes of all meetings, handle correspondence and maintain records of the Association.
Treasurer - shall keep and provide financial records regarding the actual and projected financial position of the Association. The Treasurer shall ensure that financial records of the Association are independently audited prior to the Annual General Meeting.
Vice-Chairman – A vice-chairman shall be appointed from one of the Management Committee Members and shall assist the Chairman and shall assume the responsibilities of the Chairman in his absence.
The two following non-elected Committee Members shall provide linkages between the Association and their respective Trade Offices in New Delhi:
Senior representative of Austrade
Senior representative of Trade New Zealand
The committee may establish sub committees as the need arises.
The Management Committee shall invite the High Commissioners of Australia and New Zealand to serve as Co-Patrons of the Association.
5.3 General Administration Officer
The Management Committee may appoint a a General Administration Officer to fulfill the administrative, membership and marketing functions of the Association for a remuneration determined by the Management Committee. The General Administration Officer shall be required to attend all meetings of the Management Committee but shall not have any voting rights.
6. Election of the Management Committee
All Members who have paid their membership fees in full may stand for election to the Management Committee.
6.2 Nomination Process
At least four weeks before each Annual General Meeting, the Chairman shall advise all Members of the forthcoming Election of the Management Committee and call for completed Nomination Forms to be submitted to the Executive Officer or Secretary and set an appropriate deadline for their submission.
All Members who have paid their membership fees in full may vote or may provide a Proxy Vote to another Member of the Association.
6.4 Results of Elections
Results of the election of the Executive and General Members shall be announced at the Annual General Meeting.
6.5 Office Bearers
The selection of office bearers including Chairman shall be decided by the newly elected committee members at a special meeting ahead of the AGM.
6.6 Tied Contest
In the event of a tied vote for any Executive position the Chairman shall have the casting vote.
- A permanent vacancy in the office of Chairman shall be filled by the Vice-Chairman. Should the Vice-Chairman decline to accept the position, the Management Committee shall select a new Chairman by majority vote. Permanent vacancies in the offices of other Management Committee positions shall be filled by appointments made by the Chairman with the approval of the Management Committee.
- In case of a vacancy in any other office (other than that of Chairman), that vacancy shall be filled by appointment by the Chairman with the advice of the Management Committee at a Management Committee meeting called for that purpose. A member filling a vacancy shall hold office for the duration of that Management Committee’s term.
The period of appointment of all Management Committee positions shall be from the date of the Annual General Meeting in one year until the election of a new Management Committee at the following Annual General Meeting. The tenure of chairman cannot be held for more than two continuous years but a member can be eligible for re-election after a break of at least one year.
7.1 Management Committee Meetings
- Management Committee meetings shall be held as determined by the Chairman.
- A quorum for a Management Committee meeting shall be half or more of the Management Committee, including the Chairman or the Vice-Chairman. Any decisions shall be determined by simple majority vote. The Chairman shall, in the event of a tied vote, have a casting vote.
7.2 Annual General Meeting
- The Annual General Meeting shall be held in December of every year, and Members shall be notified of the proposed meeting at least four weeks prior to the nominated date.
- The business of the Annual General Meeting shall be:
- read and confirm minutes of the previous Annual General Meeting
- receive the annual reports;
- receive the auditor’s report
- receive the accounts
- appoint an auditor (or reappoint a continuing auditor) and fix the remuneration of the auditor
- announce results of the election of the Management Committee;
- resolve annual membership fees
- consider any other business the general nature of which have been specified in the notice convening the meeting or which the Chairman of the meeting permits to be brought before the meeting, based on a written submission.
- A quorum for an Annual General Meeting shall be 20 percent of the Members who have paid their membership in full at the time of the Annual General Meeting. Resolutions shall be made by a simple majority vote and the Chairman shall, in the event of a tied vote, have a casting vote.
- The minutes of the Annual General Meeting shall be recorded by the Secretary and signed by the Chairman. Copies of the minutes shall be distributed within 30 days of the Meeting being held.
8.1 Bank Accounts
Any type of bank accounts maintained by the Association shall be opened and operated by at least two Executive Members.
All expenditures exceeding Rs 50,000 of the Association's funds shall require the approval of the Management Committee.
8.3 Financial Records
True accounts of all income and expenses shall be kept. Financial records of the Association shall be independently audited prior to the Annual General Meeting.
9.1 Dissolution Process
Dissolution of the Association shall be made if it is proposed by more than two-thirds of the Members at a General Meeting, and is agreed by more than two-thirds of the Members present in the meeting.
9.2 Use of Funds
Upon dissolution of the Association any remaining funds shall be donated to a charity selected by the Australian and New Zealand Trade Offices in India.